KOMUNIKASI BISNIS:PRESENTASI ORAL
Presenter yang Baik
MEMILIH GAYA PRESENTASI
4 tipe gaya presentasi:
(done) without preparation, spontaneous, and informal – terjadi ketika anda diminta untuk menyampaikan “beberapa patah kata” tanpa pemberitahuan terlebih dahulu
Like impromptu, it is a type of informal speaking, but you do prepare for it - terjadi ketika anda memiliki waktu untuk merencanakan dan mempersiapkan presentasi yang akan anda sampaikan
terjadi ketika anda memutuskan untuk menyiapkan secara lengkap presentasi anda, menulis secara tepat setiap kata yang akan anda sampaikan.
terjadi ketika anda berbicara tanpa teks tertulis, sebab anda sudah mengingat semua informasi yang akan anda sampaikan
Generally, which is the most useful presentational style?
Generally, though, the best way to present oral material is to make an extemporaneous speech. This style takes advantage of the more casual atmosphere created by an informal presentation. Yet, when speaking extemporaneously, the speaker has prepared well for the presentation.
Evaluate the situation and determine the best approach. Only after you have reviewed each and have decided on your style can the actual preparation begin.
PREPARING THE PRESENTATION
Identifying Topic, Purpose, and Problem Statement
Topic is a general statement that outlines the subject
Purpose is goal or objective that you want to achieve
Problem statement is a brief but precise description of what your presentation is about
Collecting Information and Adapting It to Your Audience
Selecting a General Format
(1) Time or date; (2) space; (3) cause and effect; (4) problem solving; (5) inductive or deductive; (6) basic components; (7) comparison and contrast
Organize Your Presentation
Introduction; A Body, A Conclusion
Select Appropriate Presentation Aids
Prepare Your Presentation
A General Format
Time or Date. The time or date pattern is chronological, where events take place in a time sequence. You present items as they happened, as is done in a story, history, or diary.
Space. The space pattern is a physical arrangement of some type. An example is to describe an office layout by beginning with a key location, such as with the receptionist’s desk at the entrance. Then you would continue to the next important location, then the next, and so forth.
A General Format
Cause and Effect. The cause and effect pattern works on the assumption that events contribute to other events in various ways. Giving proof that shows a valid link between events is crucial to the effectiveness of these patterns. An example is using medical data to link cigarette smoking and lung cancer.
Problem solving. This pattern follows this sequence: identify a problem, analyze data about it, and then derive a solution from the data
A General Format
Inductive or deductive. The inductive pattern begins with details and leads to the main idea. The deductive pattern begins with the main idea and continuous to details.
Basic components. This pattern employs a parallel division or major parts of a topic. For example, you might divide a talk on food stores into four general areas: meat, produce, canned goods, and packaged goods
Comparison and contrast. This pattern allows you to show two sides of an issue by evaluating the “pro” and “cons” or exploring similarities and dissimilarities.
Three Elements of an Oral Presentation
Introduce the subject clearly
Bring the audience to a common level of knowledge about the topic so they can understand what follows
Set the mood for the presentation
Arouse audience interest in the topic
Establish a personal or professional rapport between yourself and the audience
Preview the organization of your speech
Prepare the audience for visuals
Create a smooth transition to the body of the presentation
Checklist of Introductory Techniques
Mystery. An unanswered question to build intrigue.
Journalism. A “real life” incident.
Visual aid. A graphic aid to introduce the subject.
Three Elements of an Oral Presentation
Uses common organizational patterns to present main points and supporting materials : problem/solution, cause and effect, climactic order, and chronological order.
- Summarize your main points
- Place your message in a board context
- Personalize your message
- Make a Call to Action
MAKING THE PRESENTATION
BEFORE THE PRESENTATION
DURING THE PRESENTATION
Using delivery techniques
Handling the jitters
Using audiovisual aids
AFTER THE PRESENTATION
Keys for Successfully Delivering An Effective Oral Presentation
Use Presentation Aids Effectively
Evaluate Audience Feedback
Respond the Questions
MAKING AN EFFECTIVE DELIVERY
Projecting a positive image
Making group presentations
Dealing with stage fright
Evaluating your performance
Don’t talk from a script. Talk from your notes only if you have to
Avoid jargon and terms unfamiliar to listener
Face your audience, and address different sections in turn
Avoid standing behind a podium if you can
Walk around your audience, or use movement when you want control, more involvement, or to become one of the group
Gesture in a relaxed, natural way
Do not jingle keys or coins in your pockets
Take a deep breath during pauses. It will help you relax and reduce filler language such as “um” and “er”
Using Your Voice Effectively
Pitch – the highness or lowness of a voice
- find your pitch and use it
- vary your pitch while speaking
- use the appropriate volume level
- vary your volume for emphasis
Tone – the way the message sounds to a receiver
Use to convey meaning
Projecting a Positive Image
Make sure your facial expressions convey interest in the audience
Rise up to your full posture. This will increase your confidence and give your voice greater volume
Make and maintain eye contact with audience members
Avoid “defensive’ body language such as folding your arm in front of you
Keeping the Audience Engaged
Change what you’re doing
Ask a question
Ask for a show of hands
Put your audience in the hot seat
Use visuals to good effect
The best time for “Q&A” is at the very end; this allows you to complete your delivery as planned
It’s also a good idea to let the audience know at the very beginning that you’ll provide time for questions at the end
It prevents unwanted interruptions
It ensures that listeners will have heard your entire presentation before the ask questions
Making Group Presentation
A typical group presentation flows as follows:
The first speaker introduces the other speakers briefly and introduces the topic
Each subsequent speaker provides a transition to the next one with a sentence: “Now, June will cover…”
The final speaker provides the closing
Dealing with Stage Fright
Pack your presentation with ideas and facts about which you are enthusiastic and fully confident
Once your presentation is solid, rehearse it until you can deliver it with minimal notes
Anticipate questions and objections, and develop solid response
Understand your audience.
Use breathing techniques and tension-relieving exercise to reduce stress
Stop thinking about yourself and how you appear to the audience
Accept nervousness as natural, and do not try to counteract it with food caffeine, drugs, or alcohol prior to the presentation
If all else fails and you start getting the shakes, pick out a friendly face in the audience and talk to that person
Strengthening Your Presence
Body actions – facial expression, gestures, posture, other body movement
Perencanaan dan Persiapan
Prinsip Presentasi Oral #1:
Rencanakan presentasi dengan
Analisis audiens, maksud dan pesan (message)
Putuskan dan siapkan outline, isi (content),
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time：28 month ago
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